Nancye M. Combs: Guest blogger 
Recent Posts
- Handling Terminations with Minimum Problems
- Pay Practices
- What should be kept in a personnel file?
- Questions about medical marijuana
- Handling employee ultimatums
- Weapons in the workplace
- Keeping employees on track—and on the clock
- Maintaining a drug-free workplace
- Downsizing and discrimination
- Workplace safety
Recent Comments
- Dante Black on Handling employee ultimatums
- ライブチャット on Handling employee ultimatums
- ラフティング on Handling employee ultimatums
- うつ病 on Handling employee ultimatums
- Jim L. on What should be kept in a personnel file?
Most Commented On
- Handling employee ultimatums (10)
- Keeping employees on track—and on the clock (6)
- Weapons in the workplace (2)
- Questions and Answers with Nancye (1)
- What should be kept in a personnel file? (1)
Archives
- November 2008
- September 2008
- July 2008
- June 2008
- April 2008
- March 2008
- January 2008
- November 2007
- October 2007
- September 2007
- August 2007
- July 2007
Blog
Link This | Email this | Blog This | Comments (1)
What should be kept in a personnel file?
One of the most frequently asked questions I hear is, "What should be kept in a personnel file?" There is no standard prescription for what is kept in an employee personnel file. This Q&A will be helpful in determining whether your files are in order.
Q. Is there certain information that must be kept about employees?
A. Yes. For pay purposes, federal regulations require that every employer keep the following information about their employees.
1. Name
2. Social Security Number
3. Address
3. Occupation
4. Gender
5. Birth date (if under 18)
6. Schedule Worked (for non-exempt employees)
7. Total Hours (daily and weekly for non-exempt employees)
8. Earnings record of straight time
9. Earnings record of overtime (workweek for non-exempt employees)
10. Deductions/Additions to wages
11. Date of Payment / Pay period covered
There are additional requirements for certain employers (tipped employees, healthcare, commission structure). It is safe to say, "Keep everything that has to do with pay."
What should be kept in a personnel file?
July 28, 2008
One of the most frequently asked questions I hear is, "What should be kept in a personnel file?" There is no standard prescription for what is kept in an employee personnel file. This Q&A will be helpful in determining whether your files are in order. Q. Is there certain information that must be kept about employees?
A. Yes. For pay purposes, federal regulations require that every employer keep the following information about their employees.
1. Name
2. Social Security Number
3. Address
3. Occupation
4. Gender
5. Birth date (if under 18)
6. Schedule Worked (for non-exempt employees)
7. Total Hours (daily and weekly for non-exempt employees)
8. Earnings record of straight time
9. Earnings record of overtime (workweek for non-exempt employees)
10. Deductions/Additions to wages
11. Date of Payment / Pay period covered
There are additional requirements for certain employers (tipped employees, healthcare, commission structure). It is safe to say, "Keep everything that has to do with pay."
Posted by Nancye Combs on July 28, 2008 | Comments (1)
August 25, 2008
In response to: What should be kept in a personnel file?
Jim L. commented:
In response to: What should be kept in a personnel file?
Jim L. commented:
Right on Nancye. And every employer needs to have a written policy governing exactly what information is to be placed into personnel files. You can add to that list but you must be consistent.
Advertisement
Advertisements
